Jarvis Toyota Environmental & Sustainability Policy

 

1. Purpose

The purpose of this policy is to outline Jarvis Toyota’s commitment to environmentally responsible and sustainable practices across the dealership operations, including sales, service, workshop, parts, detailing, finance and administration.

This policy ensures that Jarvis Toyota meets all obligations under applicable South Australian and Commonwealth environmental, work health and safety, and related Legislation.

 

2. Scope

This policy applies to all Jarvis Toyota employees, managers, department heads, contractors, apprentices, labour hire workers and visitors across all Jarvis Toyota departments.

 

3. Policy Statement

Jarvis Toyota is committed to minimising its environmental impact, complying with all relevant environmental legislation and regulations, and continuously improving environmentally sustainable practices across its operations. As part of a large automotive group, Jarvis Toyota recognises that its collective environmental footprint is significant and that robust, consistent environmental management is essential across every site and business unit.

Jarvis Toyota will take all reasonably practicable steps to prevent pollution, reduce waste, promote resource efficiency and embed a culture of environmental responsibility throughout the organisation.

 

4. Legislative Framework

This policy is designed to ensure compliance with all applicable South Australian and Commonwealth legislation, Awards, Acts and regulations, including but not limited to:

• Environment Protection Act 1993 (SA) — governing pollution control, waste management, and environmental licensing
• Environment Protection (Water Quality) Policy 2015 (SA) — regulating the protection of water resources from contamination
• Environment Protection (Air Quality) Policy 2016 (SA) — setting standards for air emissions and odour management
• Environment Protection (Noise) Policy 2007 (SA) — establishing noise emission standards for business operations
• Waste Management and Resource Recovery Act 2019 (SA) — governing waste management, resource recovery and recycling obligations
• Controlled Substances Act 1984 (SA) — regulating the storage and handling of hazardous and controlled substances
• Dangerous Substances Act 1979 (SA) and Dangerous Substances Regulations 2017 (SA) — governing the handling, storage and transport of dangerous goods
• Work Health and Safety Act 2012 (SA) and Work Health and Safety Regulations 2012 (SA) — requiring management of workplace hazards including those with environmental dimensions
• National Environment Protection (Assessment of Site Contamination) Measure 1999 — addressing site contamination assessment and remediation
• National Greenhouse and Energy Reporting Act 2007 (Cth) — where applicable, governing the reporting of greenhouse gas emissions and energy use, including obligations that may arise as operations scale
• Product Stewardship Act 2011 (Cth) — governing obligations in relation to product stewardship schemes, including the National Television and Computer Recycling Scheme and tyre stewardship
• Ozone Protection and Synthetic Greenhouse Gas Management Act 1989 (Cth) — regulating the handling of refrigerants and other ozone-depleting substances
• Australian Consumer Law (Schedule 2, Competition and Consumer Act 2010 (Cth)) — as relevant to environmental claims and product representations
• Relevant EPA South Australia guidelines, policies and licence conditions applicable to each site
• Applicable local council environmental, stormwater and waste regulations for each dealership location
• Any applicable Modern Awards under the Fair Work Act 2009 (Cth) where environmental training or duties form part of an employee's role

 

5. Environmental Responsibilities

 

5.1 Senior Leadership & Group Management Responsibilities

Senior leadership and group management must:

• Set the environmental direction and performance expectations for the group and ensure this policy is implemented consistently across all sites and business units, including Jarvis Toyota
• Ensure full compliance with all applicable environmental legislation, EPA South Australia requirements, licence conditions and local council regulations at the Jarvis Toyota location
• Appoint and support site level environmental responsible persons or managers where the size or risk profile of a site warrants this
• Provide appropriate resources, training and management systems to identify, assess and control environmental risks across the group
• Monitor environmental performance across all sites, review aggregate data and address any non-compliance promptly
• Ensure all required environmental licences, approvals and registrations are obtained, maintained and current for each site
• Report notifiable environmental incidents to EPA South Australia and other relevant authorities as required by law
• Conduct regular reviews of environmental practices across the group and implement continuous improvement measures

 

5.2 Department Manager Responsibilities

Department heads must:

• Implement ad enforce this policy and all related environmental procedures within their site or department
• Ensure their team members receive appropriate environmental training relevant to their roles
• Conduct regular site-level checks to identify environmental hazards, non-compliances or improvement opportunities
• Ensure spill kits, waste management infrastructure and environmental controls are maintained and readily accessible at all times
• Escalate environmental incidents, risks or compliance concerns to senior management without delay
• Maintain accurate records of environmental activities, waste disposal, incidents and training at their site

 

5.3 Employee Responsibilities

All employees must:

• Comply with this policy, all related environmental procedures, and applicable legislation
• Correctly segregate and dispose of waste materials in accordance with regulatory requirements and site procedures
• Report all environmental hazards, spills or incidents to their manager immediately upon becoming aware of them
• Use resources efficiently and responsibly to minimise environmental impact
• Participate in environmental training as required by their role
• Refrain from any conduct that would constitute a breach of environmental legislation or this policy
• Breach of this policy by any employee, contractor, apprentice or labour hire worker may result in disciplinary action, up to and including termination of employment or engagement, depending on the severity of the breach.
• Breaches involving deliberate non-compliance, concealment of incidents, or conduct that results in regulatory action against Jarvis Toyota will be treated as serious misconduct.
• Disciplinary outcomes will be applied in accordance with Jarvis Toyota disciplinary procedures and relevant provisions of the Fair Work Act 2009 (Cth).
• Employees with questions about this policy, or who wish to report an environmental concern, hazard or incident, must in the first instance speak with their direct manager or site manager.

Where an employee is uncomfortable raising a concern with their manager, or where the concern involves a manager, they may contact the People & Culture team directly at [email protected].

Environmental incidents requiring regulatory notification must also be escalated to the General Manager — People & Culture immediately, regardless of other reporting steps taken.

 

6. Key Environmental Focus Areas

 

6.1 Waste Management

Jarvis must manage waste in compliance with the Waste Management and Resource Recovery Act 2019 (SA), EPA South Australia requirements and any applicable local council regulations. Given the volume of waste generated across a large automotive group, consistent and rigorous waste management practices are essential at every site.

This includes:

• Appropriate segregation and disposal of general waste, recyclables, used oils, coolants, batteries, tyres, e-waste, brake fluid, transmission fluid and other hazardous materials
• Use of licensed waste contractors as required under applicable legislation for the removal of regulated waste streams
• Maintenance of waste tracking and disposal records, as required by law
• Prevention of illegal dumping or inappropriate disposal, which may attract significant penalties under the Environment Protection Act 1993 (SA)
• Participation in applicable product stewardship and takeback schemes under the Product Stewardship Act 2011 (Cth), including tyre stewardship and oil recycling schemes
• Periodic review of waste volumes to identify reduction and recycling opportunities

 

6.2 Hazardous Substances, Dangerous Goods & Spill Management

Jarvis Toyota must manage dangerous goods in compliance with the Dangerous Substances Act 1979 (SA) (as amended), the Dangerous Substances (Dangerous Goods Safety) Regulations 2022 (SA), and the current edition of the Australian Dangerous Goods Code, as enforced by SafeWork SA. Where requirements under these instruments have been updated or superseded, the most current regulatory obligation applies.

This includes:

• Safe storage, handling and labelling of fuels, oils, chemicals, refrigerants and cleaning agents in accordance with relevant safety data sheets (SDS) and regulatory requirements at all sites
• Ensuring current SDS registers are maintained and accessible at each site
• Immediate reporting and containment of any spill or release in accordance with the Environment Protection Act 1993 (SA) and EPA South Australia guidelines
• Maintenance and ready availability of appropriate spill kits in all workshop, wash bay and fuel storage areas at the Jarvis Toyota site
• Compliance with requirements under the Ozone Protection and Synthetic Greenhouse Gas Management Act 1989 (Cth) for the handling, recovery and disposal of refrigerants
• Ensuring all personnel who handle refrigerants hold the appropriate licence or certification as required by Commonwealth law
• Conducting regular audits of dangerous goods storage and handling compliance across all sites

 

6.3 Water Quality & Stormwater Management

Jarvis Toyota must prevent contamination of stormwater and water resources in compliance with the Environment Protection (Water Quality) Policy 2015 (SA). This includes:

• Ensuring that workshop washdown water, trade waste and contaminated runoff are directed to an approved trade waste system or other approved disposal method and do not discharge to stormwater drains at any site

• Maintaining bunding, drainage controls, interceptors and sediment traps in proper working condition at all locations
• Complying with any trade waste agreements held with the relevant water authority for each site Immediately containing and reporting any spill that may reach stormwater infrastructure
• Scheduling regular inspections of stormwater infrastructure across all sites to ensure ongoing compliance

 

6.4 Air Quality & Noise

Jarvis Toyota must manage air emissions and noise in compliance with the Environment Protection (Air Quality) Policy 2016 (SA) and Environment Protection (Noise) Policy 2007 (SA). This includes:

• Ensuring workshop ventilation and exhaust extraction systems are maintained and operating effectively at all service and workshop facilities
• Managing paint, solvent and chemical vapour emissions in accordance with EPA requirements, particularly at sites with panel and paint operations
• Limiting noise from workshop operations to within permitted levels, particularly outside standard business hours
• Ensuring vehicle testing and running activities comply with applicable emissions and noise standards
• Scheduling noisy activities to minimise impact on neighbouring properties and the community

 

6.5 Energy & Resource Efficiency

Jarvis Toyota should actively seek to reduce energy and resource consumption across all departments. As a large group, even incremental improvements at each site can deliver significant collective benefits. This includes:

• Reducing electricity and water consumption where reasonably practicable across all locations
• Switching off equipment, lighting and systems when not in use
• Considering energy efficient options when replacing plant, equipment, lighting or fittings across the group
• Monitoring energy and water use at each site and setting improvement targets where practicable
• Considering renewable energy options, such as solar, as part of any facility upgrade or new site development
• Reporting energy and resource usage data to group management to enable group-wide performance tracking

 

6.6 Vehicle & Workshop Operations

Workshop and service operations across all Jarvis Toyota departments must comply with all applicable EPA, local council and legislative requirements, including:

• Proper maintenance of workshop equipment to minimise emissions, leaks and environmental impact
• Responsible use and disposal of cleaning agents, degreasers and solvents
• Compliance with vehicle emissions and noise standards when testing or operating vehicles on site
• Ensuring any site contamination is identified and managed in accordance with the National Environment Protection (Assessment of Site Contamination) Measure 1999 and EPA South Australia requirements
• Maintaining equipment service and calibration records to support emissions and compliance documentation

 

6.7 Electric & Alternative Fuel Vehicles

As Jarvis Toyota operations increasingly involve electric vehicles (EVs) and alternative fuel vehicles, appropriate environmental and safety management must be in place. This includes:

• Ensuring correct storage, handling and disposal of high-voltage batteries and EV components in accordance with manufacturer requirements and applicable legislation
• Ensuring technicians working on EVs and high-voltage systems hold the appropriate qualifications and certifications
• Managing EV charging infrastructure in compliance with applicable electrical and environmental standards
• Staying informed of evolving regulatory obligations relating to EV and alternative fuel vehicle waste streams

 

6.8 Sustainable Procurement

Jarvis Toyota should give preference to environmentally responsible suppliers and products where reasonably practicable. This includes:

• Considering recycled, reusable or low-environmental-impact materials when making procurement decisions across the group
• Assessing supplier environmental practices where relevant and practicable, particularly for high-volume or group-wide supply arrangements
• Avoiding products or substances that are restricted or prohibited under applicable legislation
• Consolidating purchasing and logistics where possible to reduce transport-related environmental impact

 

7. Training & Awareness

All Jarvis Toyota employees must receive appropriate information, instruction and training to ensure they understand their environmental responsibilities relevant to their role. Training shall be provided at induction and at intervals as required by legislative changes, role changes, new site requirements or identified gaps in performance. Department managers must ensure training is completed and records are maintained at their site. Group management shall maintain oversight of training compliance across all locations.

 

8. Policy Review

This policy is owned by the General Manager - People & Culture team and will be reviewed annually, or earlier if required by legislative change, a significant workplace incident, or a material change to Jarvis's operations.

The next scheduled review date is June 2027.